Book your next event with us!

Close Icon
   
Contact Info     (717) 653-5911

Printer_Friendly_IconBOOKING INFORMATION:

To Reserve your Reception Date a $500.00 deposit made payable to THE GATHERING PLACE is required at the time of booking.

A deposit schedule will be established and included in Room Rental/Meal Agreement. Final Count and Payment will be required 10 (ten) days before scheduled event.

There are no refunds or restitution of food for “No Shows.”

Deposits received by THE GATHERING PLACE will be applied to charges. Major credit cards (Visa, Mastercard, and Discover), Cash and Personal Checks will be accepted with proper identification for payment.

MINIMUM COUNTS:

  • Large Room: 45 (forty-five) adults.
  • Small Room 20 (twenty). Please note, due to room size, our small room will not accommodate a DJ.

 RECEPTION TIMES:

  • PLEASE INQUIRE ABOUT SUNDAY BOOKING TIMES
  • Monday to Saturday- 12:00-4:00PM or 6:00-10:00PM

VENUE FEE: Is due 45 days after booking and is non- refundable should you decide to cancel. If additional time is purchased before or after the 8 Hour rental, this amount is due with final payment.

Four Hour Venue Fee: $500.00 (subject to sales tax) is Due 45 days after making room deposit.

  •    12-4:00PM: Doors open for guest at 11:30PM – Vendors may arrive at 10:30 for set-up.
    • Reception must be concluded at 4:00 PM Additional fees may be applied.
  •   6:00-10:00PM: Doors open for guest at 5:30 PM – Vendors may arrive at 4:30PM for set-up.
    • Reception must conclude at 10:00PM.

 Eight Hour Venue fee: $ 850.00 (subject to sales tax) Due 45 days after making room deposit.

  • Any eight hours between 11:00AM -10:00PM.
    • For Example: If you book 2:00PM – 10:00PM, Doors will open at 2:00 PM for vendor set-up and decorating.
    • Additional time can be purchased at $100 per hour (Eight Hour Rentals ONLY; subject to sales tax.)
    • Eight Hour Rentals may be subject to additional gratuities/service charge; additional terms may apply.
    • Reception must be concluded at the end of contracted time.

********************CANCELLATION POLICY******************** 

In addition, all deposits are forfeited to THE GATHERING PLACE if customer cancels after the cancellation date noted in this agreement unless THE GATHERING PLACE can replace the booking with an event of equal or greater value. Deposits will be reimbursed only after said event takes place. CUSTOMER and THE GATHERING PLACE agree that due to the difficulty in determining THE GATHERING PLACE’S damages in the event of late cancellation, CUSTOMER agrees to pay, as liquidated damages and not as a penalty, a cancellation fee based on the schedule set forth below. CUSTOMER agrees that these cancellation fees represent reasonable compensation to THE GATHERING PLACE for breach of the AGREEMENT. Cancellation notices are effective on the date they are received in writing by THE GATHERING PLACE.

Receipt of Cancellation Notice Prior to                   Percentage of Estimated Revenue to be charged.

Scheduled Event

0‐30 Days                                                                             95%

31‐60 Days                                                                           70%

61‐120 Days                                                                         50%

121‐180 Days                                                                       35%

181‐275 Days                                                                       25%

More than 275 Days                                                       No Additional Charges

If banquet cancellation notice is received before menus are finalized, the estimated revenue for food and beverage service will be calculated from the lowest published menu price from the banquet menu for that type of food and beverage function.

TRANSFER OF DATES:

An additional $500.00 will be required to transfer reception to a different date. If THE GATHERING PLACE is able to re-book the original reception date with another function of equal or greater value, the original $500.00 will be applied to charges due at time of payment.

LINEN RENTALS:

  • COLOR: WHITE ONLY FOR TABLE COVERING. COST OF ROUND AND LONG TABLE LINENS ARE INCLUDED WITH MEAL PRICE.
  • LINEN NAPKINS: $ .50 EACH (PLEASE CHECK FOR COLOR AVAILABILITY.)
  • LINEN NAPKINS WITH COLORED PAPER NAPKINS: $.55 EACH.
  • PAPER, DINNER NAPKINS: (NO CHARGE) COLORS: RED, BURGUNDY, PINK, GOLD, HUNTER GREEN, BLACK, SUN YELLOW, NAVY, WHITE, PURPLE, ORANGE, TEAL, SAGE, AND BROWN.

DECORATIONS:
AVAILABLE ARE TWO TYPES OF CANDLE HOLDERS. BOTH REQUIRE A 10” OR 12” TAPERED
CANDLE. CANDLES ARE NOT PROVIDED. CANDLES NEED TO BE REMOVED FROM WRAPPING
AND WICKS SHOULD BE TRIMMED.

  • TEA LIGHT CANDLES MUST HAVE PRIOR APPROVAL.
  • VOTIVE CANDLES ARE NOT PERMITTED.
  • CANDLES MUST BE CONTAINED INSIDE A GLOBE. UNPROTECTED FLAMES ARE A FIRE HAZARD.
  • ANGEL HAIR AND BUBBLES INSIDE ARE PROHIBITED.

PLEASE NOTE: ALL ITEMS FURNISHED FOR AN EVENT AT THE GATHERING PLACE MUST BE CLEARED AT TIME OF DEPARTURE.

ROOM ACCOMMODATIONS:

  • Without DJ/Dance Floor:
    • Main banquet room will hold up to 200 guests | Small room capacity is 20-48 guests
    • Main and Small room capacity is 250
  • With DJ/Dance Floor: Main room capacity could be up to 175 guests (Small room would not accommodate guest and dancing)
    • Main and Small room capacity is 225.
  • Handicap Access: The main banquet room has ground level handicap accessibility. The small banquet does have ramp access. Any concerns should be addressed to banquet coordinator. THE GATHERING PLACE will accommodate guests with special needs to the best of our abilities. A seven (7) day notification is required.

DANCE FLOOR RENTAL OPTION: Hardwood Dance Floor- (12’x15’) $125.00 + 6% Sales Tax (totals $132.50)

SEATING CHARTS & FLOOR PLANS

A personalized table diagram will be crafted to fit your reception. Clients are to provide THE GATHERING PLACE with a finalized seating chart and floor plan at least 10 (ten) days prior to function. Changes may be accepted up to 72 hours prior to event.

Please Note: Accommodating last minute additions to final count and seating arrangement will be at the discretion of THE GATHERING PLACE.  Reduction in counts will not be accepted after final count is given.

Special Dietary Needs:

  • We will do our best to meet special dietary needs with advanced notice of 48 hours. The Gathering Place is excited about the opportunity to help you plan and host a successful event.

Food & Menus:

All Food items will be furnished by THE GATHERING PLACE with the exception of Wedding Cakes.

For your convenience, THE GATHERING PLACE can offer a customized, premise made, tiered wedding cake for your reception. Please inquire about details and pricing.

  • Menu selections should be called in eight (8) weeks before your scheduled event. We need a  final count ten (10) days prior to your scheduled reception. There are no refunds or restitution of food for no shows.

 TYPE OF TABLE:

  • Long (8-foot) Banquet Tables and 5-Foot Round Tables will seat up to 8 guests.
  • Other size banquet tables available are 2’-4’- and 6’.
  • There are 4 (four) 6 foot round tables available that will seat 10 guest.

LINEN RENTALS:

  • Color: White or Champagne only for table coverings.
  • Cost of round and long table linens are included in the meal price.
  • Linen Napkins: $ 0.80 each (Please check for color availability.)
  • Linen Napkins with colored paper napkins: $ 1.06/each.

Additional Linen Rental options are available; please inquire regarding upgrading linen rentals.

PAPER, DINNER NAPKIN COLORS: (No Charge)

Red, Burgundy, Pink, Gold, Hunter Green, Black, Sun Yellow, Navy, White, Purple, Orange, Teal, Sage, Brown, Lime and Teal

DECORATIONS:

  • Sprinkle Type Table Decorations: must have prior approval.
  • Candle Holders (Available at no charge are three types of candle holders)
  • Floating Candle Holder: Requires a 10”-12” tapered candle
  • Armetal Candle Holder: Requires a 10”-12” tapered candle
  • Rose Bowl: Requires a 3” pillar candles or floating type of candles

CANDLES ARE NOT PROVIDED by THE GATHERING PLACE. Candles need to be removed from wrapping and wicks should be trimmed. Tea Light Candle Holders must have prior approval, Votive candles are not permitted.

CANDLES MUST BE CONTAINED INSIDE A GLOBE; UNPROTECTED FLAMES ARE A FIRE HAZARD.

PLEASE NOTE: Bubbles are prohibited inside the building.